Executive Assistant Cum Office Administrator Specialist - ID

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Work you will do

The Executive Assistant cum Office Administrator Specialist is responsible for providing personal administrative support and assistance to the executives, as well as managing office-related tasks.

Primary responsibilities include:

Secretarial Tasks
•    Support three to four Senior Executives with daily secretarial tasks
•    Prepare and edit correspondence, communications, presentations, and other documents of the Executives if needed. 
•    Make travel arrangements and hotel reservations for the Executives. 
•    Provide updated travel protocol.
•    Plan meetings and take detailed minutes if needed.
•    Schedule appointments/calls/meetings and managing Executives’ calendar.
•    Receive and interact with Executive’s guests/visitors.
•    Coordinate, facilitate meeting logistics support.
•    Submit Executives' timesheets and expense claims.
•    Other tasks assigned by executives.

Office Administrator Tasks
•    To oversee and ensure reception operates with minimum interruption.
•    Building and maintain relationship with office vendor, negotiating and review annually. 
•    To be part of the employee engagement/social events committee to promote culture of excellence. 
•    To undertake responsibility as the ISO 27001 coordinator. 
•    To undertake responsibility of office document disposal process. 
•    To undertake responsibility as Floor Warden and act according to requirement of building security measures.
•    Manage office administrative tasks assigned by Team Lead.
•    Other tasks assigned by the Team Lead.

Enough about us, let's talk about you

If you are someone with: 

•    Should possess a minimum Diploma / Private Secretarial Certificate.
•    A minimum of 5 years of working experience with at least 3 years in providing support at the executive level.
•    Proven ability to handle confidential and sensitive materials and critical assignments in a professional manner. 
•    Independent, meticulous and maintain high level of professionalism while also being able to collaborate effectively within a team.
•    Mature, responsible, and hard working with pleasant personality.
•    Able to priorities and multi-task.
•    Resourceful and well-organized.
•    Highly proficient in Microsoft Office.
•    Excellent communication skills, both verbal and written.
•    Able to commence within short notice will be desirable.

Next Steps 
So what are you waiting for? Join the winning team now.

Due to volume of applications, we regret only shortlisted candidates will be notified.

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