T&T Associate - Travel Administrator (Term Hire) - MY

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We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

Work you’ll do

A Travel Administrator plays a key role in supporting executives (Directors) by handling a range of administrative tasks. This position involves providing comprehensive assistance to ensure smooth and efficient executive operations.

Responsibilities:

Travel and Logistics Management

• Manage and maintain travel, hotel, and visa arrangements.
• Arrange internal and external logistics for off-site meetings, as needed. For meetings outside Malaysia, coordinate with respective country EAs for support.
• Work closely with the mobility team to ensure compliance with the latest travel protocols.

Timesheet and Expense Management

• Submit executives’ timesheets and expense claims via Concur, ensuring timely submission.
• Manage and respond to incoming queries related to T&T business unit.

Scheduling and Meeting Coordination

• Schedule and coordinate calls, meetings, events, and related logistics.
• Handle confidential materials professionally.
• Assist in compiling and producing meeting presentation materials.
• Prepare and edit correspondence and communications; file and retrieve documents and reference materials.
• Attend meetings and accurately record meeting minutes, when required.

Guest and Visitor Management

• Receive and interact with guests/visitors.
• Provide executive assistance support to visiting Executive Directors, as needed.

Internal Collaboration

• Liaise with internal staff at all levels.
• Collaborate closely with other Executive Assistants in the region, providing support during periods of absence.
• Provide administrative support to the management team, Team Lead and other departments as required.

Ad-Hoc Support

• Assist with ad-hoc matters assigned by the Team Lead, Regional Managing Director, Senior Directors, and Executive Directors.
• Support the Team Lead in organizing Firm events.

Requirements:

Education:

• Minimum Diploma in Business Administration or a related field preferred.

Experience:

• Proven experience as a Travel Administrator or similar role, preferably supporting a C-level executive.
• 1–2 years of relevant working experience preferred.
• Availability to commence on short notice is desirable.

Skills:

• Ability to multi-task and work within a matrix organizational structure with strong organizational and time-management skills.
• Capable of handling confidential and sensitive materials and critical assignments professionally.
• Independent, meticulous, and able to maintain high professionalism in a fast-paced environment.
• Excellent verbal and written communication skills.
• Highly proficient in Microsoft Office and Concur.
• Resourceful, well-organized, and proactive.

Personal Attributes:

• Mature, responsible, and hardworking, with a pleasant personality.
• Able to work effectively in a fast-paced environment.
• Strong prioritization skills; proactive and self-motivated.
• Flexible and adaptable to changing priorities.

Due to volume of applications, we regret only shortlisted candidates will be notified.

Please note that Deloitte will never reach out to you directly via messaging platforms to offer you employment opportunities or request for money or your personal information. Kindly apply for roles that you are interested in via this official Deloitte website.

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