Facilities and Admin Coordinator - Practice Operation - PH PDC

Title: Facilities Coordinator and Admin Assistant based in Deloitte Consulting Philippines Delivery Center

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

Work you’ll do

Facilities Management

• Work with building management, vendors, and other departments to Schedule and oversee regular maintenance and repairs for office equipment, utilities, and facilities.

• Liaise with external vendors, contractors, and service providers for facility-related needs.

• Implement and maintain health and safety standards, including emergency response plans and compliance with safety regulations.

• Manage office layouts and seating arrangements to maximize efficiency and accommodate employee needs.

• Monitor and maintain security systems, including access controls and building surveillance.

• Develop and implement sustainability practices to reduce energy consumption and promote eco-friendly practices.

• Maintain an inventory of office assets and equipment, ensuring proper utilization and tracking.

• Ensure all utilities (electricity, water, internet, etc.) are functioning effectively and resolve any interruptions promptly.

• Perform other duties as assigned.

Administrative Tasks

• Assist the Leadership Team in implementing office procedures according to Deloitte guidelines and policies.

• Proactively review and suggest improvements to current procedures.

• Administer billings and invoices for payment, ensuring timely submission to the Finance Division.

• Manage service contract agreements and tenancy agreements, including new, renewal, and termination processes.

• Liaise with local government authorities to obtain and renew documentation, licenses, and permits related to office operations.

• Track budget expenditures and participate in the yearly budget exercise.

• Maintain and update departmental records and tracking systems; prepare various reports and presentations.

• Schedule and plan meetings and appointments as required.
  Support the HR and Engagement Team in coordinating in-house and external events, such as team-building activities, office events, townhalls, meetings, workshops and other related company-wide events.

• Support the Engagement Team with marketing events and activities.

• Assist in sourcing local vendors and negotiating prices.

• Support the IT department in managing IT assets.

• Support HR with onboarding new employees, including workspace allocation and resources.

• Assist in preparing, coordinating, and delivering office assets (laptops, phones, access cards, etc.) to new hires, ensuring a seamless onboarding experience.

If you are someone with:

• Bachelor’s degree in Business Administration, Human Resources, or related field

• Proven experience in office administration and admin functions for at least 5 years

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills

• Organized and willing to learn at every opportunity.

• Strong commitment to professional client service excellence

• Analytical skills with strong attention to detail.

• Excellent interpersonal relations and demonstrated ability to work with others effectively in teams.

• Ability to work in a fast paced and demanding environment.

What We Offer

• Embrace the dynamic nature of our work environment with the opportunity to work on a hybrid set-up and on shifting schedule.

• Rewards platform - your hard work won't go unnoticed at Deloitte

• Training and development - at Deloitte we believe in investing in our best assets, the people! You will have access to world class training and funding towards industry and other professional certifications.

• Receive support and mentoring to progress your career. You will have access to mentors and coaches who will help you pave a path for career progression

• Benefits effective upon hiring including paid time off and holidays, health, and life insurance!

Next Steps

So what are you waiting for? Join the winning team now.

Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorized Deloitte Recruiters via firm’s business contact number or business email address.

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