A&A - Executive Assistant

Title: Executive Assistant

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

Work you’ll do

1. Calendar and Schedule Management

• Organize and maintain the Regional Managing Partner's calendar, scheduling meetings, conferences, and travel while ensuring priorities are managed effectively.
• Coordinate complex, multi-regional meetings, both virtual and in-person, and proactively address scheduling conflicts.

2. Communication and Correspondence

• Handle sensitive communications, draft responses, and filter incoming messages, prioritizing key matters for the executive’s attention.
• Act as a liaison between the Managing Partner and internal/external stakeholders, ensuring timely and accurate communication.

3. Project and Task Management

• Support the Regional Managing Partner in managing high-priority projects, tracking milestones, deadlines, and deliverables.
• Facilitate the preparation of reports, presentations, and documentation required for meetings and project updates.

4. Travel and Expense Management

• Coordinate travel arrangements, including flights, accommodations, and itineraries, while ensuring cost efficiency.
• Manage expense reports and reimbursements in line with company policies.

5. Confidential Information Handling

• Manage and protect highly sensitive information, ensuring confidentiality and discretion in all matters.
• Support the Regional Managing Partner with personal and professional requests that may require confidentiality.

6. Event and Meeting Preparation

• Prepare agendas, gather materials, and ensure that the executive is briefed and well-prepared for all meetings and events.
• Facilitate logistics for internal and client-facing events, managing vendor relationships as needed.

7. Operational Support

• Assist in managing administrative functions for the office or region, including budget tracking, resource allocation, and office support.
• Work with other administrative professionals across the region to ensure consistency in support standards and practices.

Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associates / Analysts / Consultants across our Firm are expected to:

• Demonstrate a strong commitment to personal learning and development.
• Understand how our daily work contributes to the priorities of the team and business.
• Understand the set expectations and demonstrate accountability in keeping personal performance on track.
• Actively focus on developing effective communications and relationship-building skills with stakeholders, clients and team.
• Demonstrate an appreciation for working with others.
• Understand what is fundamental to Deloitte’s success as a business.
• Demonstrate integrity and an awareness of strengths, differences, and personal impact.
• Develop their understanding of Deloitte and offer a fresh perspective.

Requirements

• Min Diploma level or equivalent in any discipline
• Have at least 4 years of working experience either in an auditing or compliance related field
• Resourceful and able to work independently
• Meticulous and methodological with excellent organisational skills
• Strong communication skills
• Mature and able to work professionally with different internal functional groups
• Self-driven and eager to learn

• Ability to multi-task efficiently
• Proficient with Microsoft Outlook, Excel, Word and Powerpoint
• Knowledge of SAP system will be an advantage
• Perform other duties as assigned from time to time within scope of practice

Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorized Deloitte Recruiters via firm’s business contact number or business email address.