Executive Assistant, Asia Pacific Office

Title: Executive Assistant, Asia Pacific Office

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!
 

Deloitte Asia Pacific brings together our geographies in Australia, China, Japan, Korea, South Asia, Southeast Asia, New Zealand and Taiwan with more than 5,000 partners and 90,000 professionals. The formation of the Deloitte Asia Pacific Member Firm enhances our ability to provide a more seamless client experience across geographical boundaries, while at the same time offering you unique and unrivalled career experiences and opportunities.

This role will report to Asia Pacific Financial Advisory leader to provide full 1:1 administrative & secretarial support, and it presents excellent opportunities for challenging work, professional development and career progression in the AP region.

Location: Singapore office

Work you’ll do

• Full management of Leader’s calendar
• Admin and logistics support for Leader’s regular and ad hoc meetings, video conference calls
• Responsible for handling international travel arrangements, including flights, hotel reservations, transportations and visa arrangements.
• Schedule and arrange virtual leadership meetings with the leadership team across AP region. Ensure to accommodate leadership team’s schedules, confirm and take attendance.
• Schedule client meetings and project calls.
• Assist with scheduling for leader’s committee and board meetings.
• Distribute regular internal communications on behalf of leader.
• Support the organisation of events including: invitations & responses coordination, location sourcing within set budget, catering coordination & run sheet
• Logistics support for any visiting VIP including hotel arrangement; transportation; and agenda planning
• Produce, draft and amend documents & respond to correspondence on behalf of leader
• Prepare claims and reimbursements for business expenses and business trips
• Manage timesheet reporting
• Other ad hoc administration, secretarial or logistics activities as requested

Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associates / Analysts / Consultants across our Firm are expected to:

• Demonstrate a strong commitment to personal learning and development.
• Understand how our daily work contributes to the priorities of the team and business.
• Understand the set expectations and demonstrate accountability in keeping personal performance on track.
• Actively focus on developing effective communications and relationship-building skills with stakeholders, clients and team.
• Demonstrate an appreciation for working with others.
• Understand what is fundamental to Deloitte’s success as a business.
• Demonstrate integrity and an awareness of strengths, differences, and personal impact.
• Develop their understanding of Deloitte and offer a fresh perspective.

Requirements

• Minimum Diploma quaification in any disciplines
• Extensive & demonstrated experience as an Executive Assistant to Senior C-suite level or equivalent Executives
• Sound experience in global professional services and/or complex MNC organisations
• Strong attention to detail, ability to work independently and autonomously
• Strong interpersonal skills and ability to work effectively with a diverse group of stakeholders
• Comfortable with ambiguity & change
• Confident, professional; discreet and able to maintain confidentiality at all times
• Exceptional written and verbal communication skills
• Proficient with the use of Microsoft Office tools

Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorized Deloitte Recruiters via firm’s business contact number or business email address.