Executive Assistant - (Secretarial/Admin)

Title: Executive Assistant - (Secretarial/Admin)

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

Work you’ll do
 

This role, based in Singapore, offers an excellent opportunity for candidate to work within the Partner Affairs Office team, which is part of the SEA CEO Office.  The successful candidate is responsible for executive support services and delivering comprehensive executive assistance, which include: 

• Provide administrative/secretarial support to the Partners, Directors, and Managers 
• Undertake various administrative tasks such as secretarial support, billings, travel bookings, meeting room bookings, arranging internal and external logistics for off-site meetings if needed, etc. 
• Prepare invoices and billing documents for payment or reimbursement purposes. 
• Manage calendars, including scheduling appointments and meetings for both internal and lateral partner candidates’ admissions and onboarding programs. 
• Assist in preparation of presentation materials, reports. 
• Attend meetings and accurately record meeting minutes when required. 
• Provide status updates on files and track progress using in-house database, upload files onto SharePoint on an ongoing basis etc. 
• Ensure timely submission of timesheets and expense claims via SWIFT/Concur for Partners/ Directors 
• Support and assist the team in special and ad-hoc projects/matters. 

Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Associates / Analysts / Consultants across our Firm are expected to:

• Demonstrate a strong commitment to personal learning and development.
• Understand how our daily work contributes to the priorities of the team and business.
• Understand the set expectations and demonstrate accountability in keeping personal performance on track.
• Actively focus on developing effective communications and relationship-building skills with stakeholders, clients and team.
• Demonstrate an appreciation for working with others.
• Understand what is fundamental to Deloitte’s success as a business.
• Demonstrate integrity and an awareness of strengths, differences, and personal impact.
• Develop their understanding of Deloitte and offer a fresh perspective.

Requirements

• Minimum Diploma in Business Management or equivalent 
• Willing to learn in-house software 
• Excellent interpersonal & communication skills 
• Good command of English 
• Good working knowledge of MS office applications 
• Comfortable with the use of different software in day-to-day activities 
• Knowledge of SAP systems will be advantageous 
• An eye for detail and ability to work in a fast-paced environment 

Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorized Deloitte Recruiters via firm’s business contact number or business email address.