Manager, Administration

Title: Manager, Administration 

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us? Join the winning team now!

Work you’ll do
 

• Leading, managing, and supporting the team whose core focus is the facilities management scope and local internal customer relationship
• Ensuring real estate and facilities related compliance to all regulations and codes, all applicable company protocols, practices, procedures, and EHS/regulatory requirements.
• Managing Real Estate and Integrated Facilities Management partners including overseeing performance and KPI measurement, reporting, developing processes including playbooks, standard agreements, transaction forms and SLAs.
• Owning live portfolio database and supporting operational responsibilities matrix to ensure accuracy allowing for critical downstream reporting.
• Identify and select vendors, contractors, and service providers for facility related projects. Manage contracts, negotiate terms, and monitor vendor performance to ensure quality, cost-effectiveness, and timely delivery of services.
• Develop and manage budgets for facility-related projects, including construction, renovation, maintenance, and equipment upgrades. Monitor expenses, control costs, and provide regular reports to stakeholders regarding budget status and variances.
• Identify potential risks and develop mitigation strategies for facility-related projects. Proactively address safety hazards, compliance issues, and other risks to minimize disruptions and ensure a safe working environment.
• Identify opportunities to implement sustainable practices and technologies within facilities, such as energy-efficient systems, waste reduction programs, and green building certifications. Drive initiatives to minimize the environmental impact of facility operations.
• Liaise with the landlord for all maintenance issues and ensures it is carried out to meets company’s standards and guidelines.
• Streamline facility management operations, review facility management services contracts and operating procedures.
• Attend to emergencies promptly, rectify them with minimal inconvenience and disruption to operations.

Your role as a leader

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We connect our purpose and shared values to identify issues as well as to make an impact that matters to our clients, people and the communities. Additionally, Managers across our Firm are expected to:

• Develop diverse, high-performing people and teams through new and meaningful development opportunities.
• Collaborate effectively to build productive relationships and networks.
• Understand and lead the execution of key objectives and priorities for internal as well as external stakeholders.
• Align your team to key objectives as well as set clear priorities and direction.
• Make informed decisions that positively impact the sustainable financial performance and enhance the quality of outcomes.
• Influence stakeholders, teams, and individuals positively – leading by example and providing equal opportunities for our people to grow, develop and succeed.
• Lead with integrity and make a strong positive impact by energising others, valuing individual differences, recognising contributions, and inspiring self-belief.
• Deliver superior value and high-quality results to stakeholders while driving high performance from people across Deloitte.
• Apply their understanding of disruptive trends and competitor activity to recommend changes, in line with leading practices.

Requirements

• Bachelor's degree in Business, Facilities Management or related fields
• Minimum 5 years' experience in facilities management, with at least 3 years in a managerial position
• Strong analytical, negotiation and problem-solving skills
• Ability to adjust to changing priorities and work environments
• Excellent communications and relationship-building skills to interact effectively with internal stakeholders and external partners
• Proficiency in managing budgets and financial reporting 
• Strong organizational and multitasking abilities 

Due to volume of applications, we regret only shortlisted candidates will be notified. Candidates will only be contacted by authorised Deloitte Recruiters via firm’s business contact number or business email address.